Privacy Policy

This policy applies when you use the ApplyAgents website, create or manage an ApplyAgents account, use the ApplyAgents Chrome extension, contact support, or use related features such as profile sync, document storage, resume parsing, and AI-assisted form completion.

It does not govern an employer, job board, applicant tracking system (“ATS”), or any other website where you choose to apply. Those services receive information under their own terms and privacy policies when you interact with or submit a form to them.

We handle the following categories, depending on which features you choose to use:

• Account and contact information. Your name, email address, account identifier, and authentication/session information. Our authentication provider handles sign-in credentials; ApplyAgents is not designed to store job-site passwords in your profile.
• Job-search profile information. Contact details, address, professional links, education, employment history, skills, certifications, projects, work authorization, sponsorship and relocation preferences, desired role or salary, availability, and answers you save for application questions.
• Optional sensitive information. If you choose to provide it, demographic or equal-employment-opportunity information such as gender, race or ethnicity, veteran status, and disability-related responses. These fields are optional and are used only to help complete forms at your direction.
• Documents and document content.Resumes, cover letters, transcripts, filenames, file type and size, extracted text, and text derived from those documents. Document uploads are limited by the product's supported file types and size limits.
• Current-page and form context.When you invoke a relevant extension feature, ApplyAgents may read the active job page's URL, ATS platform, field labels, field options, nearby instructions, job description, and other page content needed to identify and complete the form. We do not collect unrelated general browsing history for advertising or profiling.
• Application and usage records. The company name, job title, job URL, ATS platform, autofill-session status and timestamp, plan or quota information, feature-use counts, and AI request/token counts. We use this to provide usage history, enforce limits, maintain reliability, and control abuse.
• AI inputs and outputs. When you choose an AI feature, the request may include profile facts, resume content, job descriptions, application questions, relevant page context, and prior chat context, along with the generated answer or analysis.
• Technical and support information. Standard server and security logs may include an IP address, browser or device details, request time, requested route, and error information. If you contact us, we receive your email address and the information you include in your message.
• Public-site analytics. On the public homepage and privacy page, Vercel Web Analytics receives anonymous page-view information such as the page path, referrer, timestamp, approximate country or region, browser, operating system, and device type. ApplyAgents removes query strings and does not send dashboard, onboarding, sign-in, or sign-up page views to analytics. Vercel Analytics does not use cookies and uses a daily-reset hash to count visitors without tracking them across different websites or days.

Please do not place passwords, government identification numbers, banking details, or other information that is not necessary for a job application into free-text profile or AI fields.

The website uses cookies and similar local technologies that are necessary for sign-in, session security, and preferences. ApplyAgents does not currently use third-party advertising cookies or ad trackers. Vercel Web Analytics operates without analytics cookies.

The extension inserts your chosen information into the form displayed in your browser. ApplyAgents does not click the final Submit button. The employer or ATS receives the form information only as a result of your interaction with that website, including when you choose to submit it.

Chrome displays permissions because the extension needs browser capabilities to perform its single purpose: assisting you with job-application forms.

ApplyAgents does not use these permissions to monitor unrelated browsing, build advertising profiles, or bypass CAPTCHAs, logins, or browser security controls.

We use information only as reasonably necessary to:

• create and secure your account and keep your website and extension sessions connected;
• store, sync, display, and update your profile and documents;
• recognize job-application fields and fill them using information you provided or approved;
• provide AI-assisted answers, resume parsing, application autofill, and related features you request;
• show your application activity and enforce plan or usage limits;
• measure aggregated traffic to our public website and understand which public pages and referral sources are useful;
• operate, troubleshoot, secure, and improve the Service's job-application assistance features;
• respond to support, privacy, and legal requests; and
• comply with law and protect the rights, safety, and integrity of users and the Service.

We do not sell or rent personal information, use it for targeted advertising, provide it to data brokers, or use browsing activity for an unrelated purpose. We do not use your data to decide whether you should be hired, and we do not use it to train our own general-purpose AI model.

We disclose information only in the following circumstances:

• Service providers. We use vendors that help operate the Service, including Clerk for authentication, Neon for database infrastructure, OpenAI for requested AI features, Vercel for website hosting and anonymous public-site analytics, and storage, security, and email providers. They receive only the information reasonably necessary for their role and process it under their own terms and our instructions where applicable. Depending on the extension version and setting, an optional user-keyed AI request may be sent directly to OpenAI.
• Employers, job boards, and ATS providers at your direction.The extension places information into the job form you opened. Your decision to interact with or submit that form discloses information to that site's operator under its own privacy practices.
• Legal and safety reasons. We may disclose information when reasonably necessary to comply with valid legal process, enforce our rights, or protect users, the public, or the Service from fraud, abuse, or security threats.
• Business change. If ownership of the Service changes through a merger, acquisition, financing, reorganization, or sale of assets, user data will be transferred only as permitted by applicable law and, where the Chrome Web Store User Data Policy requires it, after obtaining explicit prior consent.
• With your direction or consent. We may share information when you specifically ask us to or consent to the disclosure.

Relevant provider information is available from Clerk, Neon, OpenAI, and Vercel Web Analytics.

To request account and cloud-data deletion, email caspercoachmarketing@gmail.com from the address associated with your account. We may ask you to verify the request before acting. Deleting cloud data does not withdraw an application you already submitted to an employer; contact that employer or ATS separately.

Uninstalling the extension removes or makes inaccessible its local data according to Chrome's storage behavior, but it does not by itself delete an ApplyAgents account or cloud data. Use the contact process above for cloud deletion.

Vercel's visitor-counting hash expires after 24 hours. Aggregated public-site traffic statistics may remain available under our Vercel account and Vercel's applicable retention practices.

Depending on your location, applicable law may give you rights to access, correct, export, delete, or object to certain processing of your personal information. You can also:

• review and edit profile information through the website or extension;
• leave optional demographic and other non-required profile fields blank;
• choose whether to invoke autofill, Continue, resume parsing, or AI features;
• disable optional AI features or remove a user-supplied AI key;
• clear local extension data, sign out, or uninstall the extension; and
• request access, correction, export, or deletion by contacting us.

We will respond in accordance with applicable law and may need to verify your identity. We will not discriminate against you for making a privacy request.

We use reasonable technical and organizational safeguards designed to protect information, including encrypted network transport, authenticated access, owner-scoped records, restricted extension storage contexts where supported, and filtering intended to keep passwords and raw file data out of profile sync payloads. Authentication tokens are not exposed to ordinary page content.

No system is completely secure. Protect your account and device, use a unique password, keep Chrome and the extension current, and contact us if you believe your information or account may have been compromised.

ApplyAgents is intended for people managing their own job search and is not directed to children under 13. We do not knowingly collect personal information from children under 13. If you believe a child has provided personal information, contact us so we can investigate and delete it where appropriate.

ApplyAgents and its service providers may process information in countries other than the country where you live. Those countries may have different data-protection laws. Where required, we use appropriate safeguards for cross-border processing and handle requests under applicable law.

We may update this policy when the Service, our providers, or legal requirements change. We will post the revised policy here and update the effective date. If a change materially affects how the extension handles user data, we will provide any additional notice or consent required by applicable law or Chrome Web Store policy before the new practice applies.